The advancement of modern technology brought rapid changes in organizational structure, culture, and working place. The machine has a significant influence on the organizations for automatization. In the case of HRM, the computer is rapidly utilized for quick and accurate work.
1: HR Planning: The bulk amount of data is required for long-term HR planning. Human Resource Information system (HRIS) helps to provide such kind data for proper planning and make projections for the future. This information system helps to acquire, analyze, process, modification, manipulation of data, which meets the requirement of HR professionals. This information system also helps to analyze job performance, evaluation, promotion, transfer, and career planning speedily and accurately.
2: Recruitment and Selection: Human resources are recruited through the process of recruitment and selection. HRIS is a tool that helps to analyze the internal posting of the job through the selection and recruitment process. It is a part of an internal recruitment process. Proper abilities, expertise, education, experience, gender, age, etc. information is available to managers through the HRIS process, leading to proper transition and promotion management. External recruitment was becoming easier with the help of HRIS. However, an existing database was made up of the organizations for keeping a track record of the applicants. Some employment organizations maintain a bulk database to provide information for other organizations according to their requirements. The lengthy and tricky selection process becomes more manageable with the help of HRIS. The entire test and scanning of applicants have been done through a computer, which gives an accurate result with less time and cost also reduced.
3: Training and Development: The machine has a more considerable influence on training and development. Recently computer-based training techniques are highly accepted and popular. Computer Assisted Instructions (CAI) is the programmed learning method that is widely used for training. The computer creates a virtual situation looking like the same as real with the help of programming. This type of programming computer utilized forgiven the preparation of jobholders such as pilots, clerks, mechanics, executives, etc. It is a form of on-the-job training that gives practical experience to trainees. The computer-based training method provides an adequate measurement of training efficiency and effectiveness. If the exercise becomes not efficient to the trainee, the trainer needs to modify the content to satisfy the needs of the trainee. Computer-managed instructions and software-aided information are combined in machine-based training. Comprehensiveness provides trainees many advantages in active learning, and it offers immediate feedback. CBT (computer-based training) provides more reliable training than classroom training because of its accessibility. CBT can provide training in trainees assemble places or in the workplace with a cost-effective price. It minimizes, or no trainers cost because CBT is a program-based training method. Video-based and CD-ROM-based training becomes attractive to the trainees and trainers also. Organizations need to choose the appropriate training program for executives and employers training. The initial cost of the computer-based training method is high than the traditional training method. However, once purchased, then it becomes cost-effective than conventional training. CBT can provide immediately available training techniques, which is impossible under conventional training techniques.
The computer can hoard bulk information in its hard disk concerning trainee’s needs, performance, training effectiveness record, etc. This bulk storage of up-to-date information helps the HR professionals or executives to make a proper idea about the employees and helps to identify their needs. HRIS helps managers to monitor and create a balance between training effectiveness level and cost-effectiveness. For the development of the organization, always employee’s knowledge and skill up-gradation are required to achieve organizational goals. CBT helps to fulfill these requirements of the organization.
4: Career & Succession Planning: Career planning mainly deals with personal knowledge, skill, ability, competence, values for matching the job requirement in the organization. The Computer can quickly and precisely do with its DBMS system and help executives, personal, and organizational with planning. The organization always maintains and updates the track of motivated executives and employees. Determined employees are more cognizant about their work and their career. So, the organizations still need to focus on them because they did not hesitate to leave their job when they have a better opportunity. The computer helps HR professionals to keep the track record (job details) and analyze (job evaluation) that information within a computer. Computer application and career planning are made for each other.
Succession planning is one of the leading processes of identifying and making future leaders or prospects who are capable of handling the place of the aged when they abscond the organization due to resignation, transfer, retirement, promotion. Executives or HR professionals were always trying to determine how and where existing employees will fit during vacant positions. It becomes a part of HR planning, which concedes that all employees may or may not job with the organization in the future. Succession planning helps the organization from affection, job requirements, and handling the present situation when others in left.
5: Compensation: The compensation system is the other area of computer application in the HR field. Compensation mainly includes wages, salary, and other benefits. To make payroll and financial records HRIS system helps the HR professionals. The computer applications (like HRIS) assist executives to in wage and salary administration effectively. Several computer applications are available to monitor the compensation system. Employees also get up-to-date information about their salary deductions, incentives, and leave records through computer applications. So, computer application in HR reduces labor costs in preserving the large ledger book. The computer applications also help to maintain and monitor the provident fund at regular intervals.
6: Performance Appraisal: There are several methods to evaluate performance appraisal. Every process has some advantages and disadvantages for individuals’ partiality. Computer applications can do the performance appraisal unbiased because of its non-human being. The computer provides an impartial performance appraisal to resolve the scope for an enthusiastic attitude. There are numerous applications in sensitive recital areas to measure the quality of managers and workers using several rating scales. The organization may choose the appropriate methods or scales for assessing the concert of its employees. The computer applications can categorize their employees in a variety of positions and ranks with the help of their scorecard.
7: Safety and Health: Health and safety in the workplace are fundamental. Health and safety provide the workers with more satisfaction in their work life. It also helps to increase the QWL. Because of their physical and mental satisfaction in the workplace, the quality of healthy and security workers is growing. Proper execution of employees is always profitable for an organization. Health and safety depend on the provisions that the organization has adopted. Excellent arrangements related to health and safety always lead to the employee’s satisfaction and the organization also deserves the credit for such kinds of regulations.
It is a vision away from essentials. However, the organization can pay attention to its employee’s custody of information on occupational diseases. The organization’s duty is to aware the employees of the occupational disease and provide proper guidelines related to the work.
In that case, EHRM lets executives keep records and provide up-to-date information on the employees. Human Resource Information System can develop an application or software for maintaining various types of occupational diseases, injuries, hazards, safety measures at the workplace, remedial treatment, how employees endure from them, the concerns to be taken.
The computer can help the employees, through a robust computer network at the standard interval, attentive to their work-related disease, and can warn them after dangerous effects.
8: Human Relations: Human relations maintenance is one of the most intricate works due to the complex nature of human beings. Many organizations have faced the problem of maintaining Human relations. Every organization is trying to build better human relations for smooth functioning in the organization. For better human relations, the relationships between management and union should be supportive and harmonious. The computer can help the executives to keep all the records of negotiations and agreements between management and unions.
With the help of a computer network, the executives can understand previous agreements; remind the earlier negotiations between the union and management. This understanding helps the management and union team to make a useful industrial relation. The computer system can help to make transparent human relations with the help of an accessible system which are convenient to both employees and employers. This software will help the employees and employers to appreciate positive and oppose.
In modern times large corporate organizations are doing business throughout the world with tremendous employees and staff around the globe. An efficient system is required to maintain diversified employee’s satisfaction and requirements in the organization. This expert system will enable them to record their perceptions, opinions, and advice. The computer helps to modernize the whole process.
This expert system will help the executives to keep the employees up-to-date information all the branches of the organization and also help to close contact with the employees at any time. The executives will improve from this type of system to resolve the problem that arise at any time anywhere. The expert system can record qualitative and quantitative data. In this way, computer applications are acting as a crucial function in the management of human resources. Computer applications are always facilitating a stress-free environment with smooth functioning at the organization. The computer’s aid is ultimately lingering to achieve the organizational goal through building harmony and industrial peace.
For citing this article use:
- Bhattacharyya, D. (2020). Impact of e HRM on Transactional Functions of HRM An Empirical Study on FMCG Manufacturing Companies Located in West Bengal.